Privacy Policy

This Privacy Policy sets out how Activa Media Pte Ltd (“our Company”) collects, stores and handles Personal Data (defined below) of individuals in accordance with the Singaporean Personal Data Protection Act 2010 (“PDPA”).

Please read this Privacy Policy to understand how we use the Personal Data we may collect from you. By providing your Personal Data to us, you are consenting to this Privacy Policy and the collection, use, access, transfer, storage and processing of your Personal Data as described in this Privacy Policy. If you do not consent to the collection and/or processing by our Company of your Personal Data for purposes we deem appropriate, we may not be able to provide the services required of us or to consider you for employment opportunities. If you do not consent to our use of your Personal Data, please contact our PDPA Compliance Officer at the details below. Our Company will act in accordance with the PDPA as provided in this Privacy Policy.

This Privacy Policy is created to explain:

• The kind of Personal Data we collect and how we collect your Personal Data
• How we use your Personal Data
• When we disclose your Personal Data
• When we transfer your Personal Data out of Singapore
• Your right to access and correct your Personal Data

Personal Data is any information that relates directly or indirectly to you. This includes any information that can be used to distinguish, identify or contact you. For the avoidance of doubt, please note that this Privacy Policy is applicable only if you are a natural person / an individual.

In order for us to provide our services effectively and efficiently, we will need to collect relevant Personal Data from you. Such Personal Data includes (but is not limited to) personal details such as your name, telephone or mobile phone number, email address and other similar information.

We may collect Personal Data many ways, including:

• directly from you when you communicate with us (for example when you enquire about our services, when you decide to appoint us to act for you or your employer or your company, or when our sales representative or management personnel meet you at meetings or networking functions);
• consequently when we provide any services to you;
• when you register or subscribe for our newsletters, or updates or respond to any marketing materials we send out;
• when you make an application to us to be considered as a potential employee;
• from third parties we deal with or are connected with you (for example, from referrals), and from such other sources where you have given your consent for the disclosure of information relating to you, and/or where otherwise lawfully permitted.

We may collect and use Personal Data from you or from third parties identified in this Privacy Policy, for many purposes, including, to provide our services to our clients and/or yourselves, to assess and process our appointment as your employer/service provider/customer, to contact you for billing purposes (including to facilitate payments and collect debts), to resolve any issues, queries, complaints or other enquiries that you or your employer/company submit to us for our services, to keep in contact with you and provide you with any information you request or information we feel may be helpful to you, to establish and better manage any business relationship we may have with you, to comply with legal and regulatory requirements and to consider you for possible employment with our Company. Our Company adopts strict standards and policies in keeping Personal Data secure.

As a part of our services to our clients, we may be required or need to disclose information about you to third parties such as our clients who appoint us to carry out services which involves your Personal Data, law enforcement agencies, companies and/or organisations that assist us in processing and/or otherwise fulfilling transactions and providing you or our clients with services, our business associates and other parties for purposes that are related to our purpose of collecting and using your Personal Data, subject at all times to any laws (including regulations, guidelines and/or by-laws) applicable to our Company.

We may use your Personal Data to provide you with our newsletters, greeting cards, updates and information about our and third party services, which we feel may be of interest to or benefit you, unless you inform us otherwise in writing. If you do not wish to receive these materials or should you change your mind in relation to your previous decision, please contact our PDPA Compliance Officer at the contact details provided below. Your latest written instructions to us will prevail.

If you wish to have access to your Personal Data in our custody, or where you are of the opinion that such Personal Data held by us is inaccurate, incomplete, misleading or not up-to-date, you may make a request to us by contacting our PDPA Compliance Officer at the contact details provided below. You should quote your name, address and phone/account number and provide brief details of the information you want a copy of in any such request, and we will charge you a nominal processing fee permitted by the law to help us defray administration costs. However, we may have to withhold access to your Personal Data in certain situations, for example when we are unable to confirm your identity or where information requested for is of a confidential commercial nature or in the event we receive repeated requests for the same information. Nevertheless, we will notify you in writing the reasons for not being able to accede to your request.

You are responsible for providing accurate and complete information to us about yourself and any other person whose Personal Data you provide us and for updating this Personal Data as and when it becomes incorrect or out of date by contacting our PDPA Compliance Officer at the contact details provided below. This obligation is a condition to the provision of services or processing of your application for employment. In the event you may need to provide us with Personal Data of third parties (for example about your spouse or children or where you are the designated person in charge of an organisation or company to deal with us), you confirm that you have (i) obtained the relevant individuals’ consent or are otherwise entitled to provide their Personal Data to us and for us to use accordingly, and (ii) informed them to read this Privacy Policy on our website at www.activamedia.com.sg or available upon request to our PDPA Compliance Officer at the contact details below.

Cookies
Cookies are packets of information stored in your computer which assist your website navigation by customizing site information tailored to your needs. Cookies in themselves do not identify the individual user, just the computer used. You are not obliged to accept cookies. We do not have a policy on using cookies on our website, but if you are concerned, you can set your computer either to accept all cookies, to notify you when a cookie is issued, or not to receive cookies at any time.

Links to Third Party Websites
Our website may have links to websites maintained by third parties. This Privacy Policy applies solely to our Company’s website and does not apply to any third party websites. To determine how third party websites deal with your Personal Data, you should ensure that you read their respective privacy policies.

It may be necessary for us to transfer your Personal Data outside Singapore if our clients or business associates involved in the provision of our services are located outside Singapore or if you are located outside of Singapore and require our services, in order for us to perform our services. We shall take reasonable steps to ensure that any such transfers of Personal Data are adequately secure.

We may amend this Privacy Policy from time to time and the updated version shall apply and supersede any and all previous versions. We encourage you to check our website for information on our most up-to-date practices.

Should you have any queries, concerns or complaints in relation to this Privacy Policy, or if you wish to access and correct your Personal Data, kindly contact us during office hours (Mondays to Fridays between 9:00am to 6:00pm) at the following:

Activa Media Pte Ltd
60 Paya Lebar Road
#12-51/52 Paya Lebar Square
Singapore 409051

Tel: (65) 6235 6678
Fax: ((65)_6386 2078
Email: [email protected]
Attention: Activa Media Pte Ltd PDPA Compliance Officer